To all our clients, we request that you carefully read this notice as well our general terms and conditions which provide further information on confidentiality, data privacy etc.
Data collected are processed and stored by Brit Solicitors and we are what is known as the ‘data controller’ of the personal information you provide to us.
Brit Solicitors is a trading name of Brit Solicitors Limited (Company Registration No:11619638) registered in England and Wales, registered office 245 Whitechapel Road 2nd Floor London E1 1DB. Brit Solicitors Limited is authorised and regulated by the Solicitors Regulation Authority. SRA No: 657068. Branch Office at 243A Whitechapel Road, 2nd floor, London E1 1DB SRA No. 663799
Our Data Protection Officer is Mr. Anwar Khan who can be contacted by email on firstname.lastname@example.org
Information we require from you : The information we will request from you will depend on what you have requested or instructed us to do for you. The following personal information is generally provided to us:
In most cases personal data will be only be basic general information and information needed to complete ID checks. However, in some cases we may require more sensitive information in order for us to deal with matters which you may have instructed us to do.
Where we collect information: This could be from number of sources; including:
Why we need your personal data: The main reason for asking you to provide us with your personal data, is to allow us to provide the service which you have requested us to do – which will be to legally represent you and carry out your legal work on your behalf.
The following are some examples of the reasons we need to collect your data, although not exhaustive,
We have a data protection policy in place to manage and secure processing of your personal data. We do not sell or rent your information to third parties. We also do not share your information with third parties for marketing purposes.
In normal circumstances will only use your information within Brit Solicitors Ltd. However, there may be circumstances while we carry out your legal work, where we may need to disclose some information to third parties; for example:
In any event, any of your information which may be shared with third parties, we ensure that they comply, strictly and confidentially, with our instructions and they do not use your personal information for their own purposes unless you have given them your written consent.
Our policy to protect your personal data: We understand that your information is valuable and we take all reasonable measures to protect it whilst it is in our care.
We have up to date technology and security system in place in order to protect personally identifiable data from loss, misuse, alteration or destruction. It is our obligations to make sure that both internal and external parties have agreed to protect your confidentiality of all information and make sure all personal data is handled and processed in line with our strict confidentiality and data protection policies.
We use computer safeguards such as up to date security and data encryption and enforce, where possible, physical access controls to our buildings and files to keep data safe.
How long will we keep your data / files: We keep your personal information, normally in computer or manual files, only for as long we have to fulfil the purposes our services to you or as required by law; or as long as is set out in any relevant contract you may hold with us which would be specified on our client engagement letter i.e
Your rights: Under GDPR, you are entitled to access your personal data ( known as a 'right to access'). If you wish to make such request, please do so in writing addressed to our Data Protection Officer Anwar Khan; or contact the person dealing with your matter.
A request for access to your personal data gives you are right obtain to a copy of the data we hold on you – such as your name, address, contact details, date of birth, information regarding your health etc.- but it does not mean you are entitled to the documents that contain this data.
In addition to your right to ‘access your data’, you have the following entitlement:
1. The right to be informed: which is fulfilled by way of this privacy notice and our precise and clear explanation as to how we use your personal data
2. The right to rectification: you have the right to have personal data rectified if it is inaccurate or incomplete
3. The right to erasure / ‘right to be forgotten’: you have the right to request the deletion or removal of your personal data where there is no compelling reason for its continued processing. This right only applies in the following specific circumstances:
4. Your right to object: you have the right to object to processing of your data based on legitimate interests; and direct marketing, which applies in the following circumstances;
* Your right to object to stop processing your personal data for direct marketing purposes is absolute – there are no exemptions or grounds to refuse this.
*You must have an objection on grounds relating to your particular situation
*We must stop processing your personal data unless:
5. Your right to restrict us from processing your data: you have the right to request the restriction of your data. When your data processing is restricted, we can only store the data but we cannot use it. This right only applies in the following circumstances:
Any complaints about the use of your data : If you wish to raise any complaints on how we have handled your personal data, please contact our Data Protection Officer Anwar Khan who will investigate your complaints. Our data Protection Officer’s email address is: email@example.com or you can send an email address to Data Protection Officer to firstname.lastname@example.org
How we collect your personal data: These are some of the examples on how we collect your data, although not exhaustive:
How we may use your details: These are some of the examples, although not exhaustive, of how we may use your personal information for our legitimate business interests:
We may use your personal information for legitimate interests such as direct marketing or under reasonable expectation to provide you with information you would expect to receive or that would benefit and enhance our relationship. This information will help us review and improve our products, services and offers.
You have the right to object to this processing. Should you wish to do so please email : email@example.com
How we protect your personal information: We only ever use non sensitive personal information for our marketing purposes; such as name, address, telephone, email, job description and previous buying behaviours. Sensitive information or specific details will never be used to target marketing communications. We may use personalisation to collect analytics to inform marketing and produce relevant content for the marketing strategy to enable it to enhance and personalise our client’s experience with our services.
Should you wish object to us contacting you in this way, you can either follow the unsubscribe instructions on by contacting us by emailing firstname.lastname@example.org with your name and email address. Your details will be removed immediately on your contents have been actioned.
245 Whitechapel Road 2nd Floor London, E1 1DB
0207 375 3422
Fax: 0207 375 0010